Secure document sharing is critical for legal professionals, contract managers, and business teams who handle sensitive contracts. Hidden metadata—like comments or author details—can lead to costly leaks, as seen in cases like the US Supreme Court. With DraftCheck Share, a powerful metadata cleanup tool , you can ensure safe sharing. Available as a Microsoft Word add-in
or Google Chrome extension
, DraftCheck integrates into Word or Google Docs. In this blog post, we’ll explore why secure document sharing matters and how DraftCheck Share protects your documents. Let’s dive in!
Why Metadata Poses a Risk 
Metadata, such as tracked changes, personal information, or hidden comments, can expose confidential details or internal processes, undermining your credibility. High-profile leaks highlight the need for secure document sharing. DraftCheck Share removes these risks by cleaning metadata directly in Microsoft Word or Google Docs, ensuring your documents are safe to share. Here’s how it works!
Learn How to Install DraftCheck
Why Metadata Matters: Risks and Solutions 
Metadata can turn a routine share into a disaster. DraftCheck Share’s secure document sharing tools address these risks with precision:
1. Comments Can Leak Internal Notes 
Comments often contain sensitive feedback or drafts. Share removes all comments, preventing accidental exposure to clients or opposing parties.
2. Tracked Changes Expose Edits 
Redlines or formatting changes reveal your revision process. Share lets you accept or reject all changes, ensuring only the final content is shared.
3. Personal Information Breaches Privacy 
Metadata like author names, creation dates, or modified dates can compromise anonymity. Share strips personal information, safeguarding your privacy.
4. Headers and Footers Hide Confidential Text 
Draft markings or notes in headers and footers can go unnoticed. Share clears all header and footer content, delivering a clean document.
5. Highlights Reveal Internal Processes 
Highlights used for reviews can confuse recipients. Share removes all highlights, ensuring a professional, distraction-free document.
6. Locked Files Block Access 
Password-protected .docx files can delay sharing. Share unlocks these files, enabling quick cleanup and secure distribution.
DraftCheck Share ensures secure document sharing in Word or Docs.
How to Achieve Secure Document Sharing with DraftCheck Share 
Using Share for secure document sharing is simple and fits your workflow:
- Install DraftCheck
:
- For Microsoft Word: Download the add-in from the Microsoft Office Store.
- For Google Docs: Install the extension from the Chrome Web Store.
- For Microsoft Word: Download the add-in from the Microsoft Office Store.
- Open Your Document
: Launch Word or Docs and open the document you want to share.
- Access Share
: Click the DraftCheck icon in the toolbar and select Share.
- Clean Metadata
: Choose cleanup options (e.g., remove comments, clear personal info) and process the document.
- Share Safely
: Save or export the cleaned document for secure sharing.
For a full guide, check out our tutorial: How to Use DraftCheck Share to Safely Share Documents
Tips for Safe Sharing with DraftCheck Share 
- Make Share a Habit
: Run Share before every share to catch hidden metadata.
- Backup Originals
: Save a copy of your document to preserve metadata if needed.
- Unlock Files First
: Use Share to access password-protected files before cleaning.
- Combine with Other Tools
: Pair Share with document checking or AI Q&A for a complete review.
Explore DraftCheck’s Full Feature Set
Why DraftCheck Share is Essential for Secure Document Sharing 
DraftCheck Share is a top-tier document merging tool for professionals who prioritize security and professionalism. By removing hidden metadata and unlocking protected files, it prevents leaks and ensures secure document sharing. Its speed, ease of use, and legal focus make it indispensable for teams handling sensitive contracts, offering peace of mind in every share.
Explore Legal Document Best Practices
Get Started with DraftCheck Share Today 
Ready to master secure document sharing? Install the DraftCheck Microsoft Word add-in or Google Chrome extension and try Share with a 30-day free trial . Visit DraftCheck.com for installation guides and explore our tutorials on document checking, SmartDoc Suite, and AI Q&A.