The DraftCheck Share feature is a must-have document cleanup tool 🚀 that ensures legal professionals, contract managers, and business teams share documents without hidden or unwanted metadata. Available as a Microsoft Word add-in 📎 or Google Chrome extension 🌐, Share cleans up metadata to prevent embarrassing leaks, like those seen with the US Supreme Court. In this guide, we’ll show you how to use DraftCheck Share to prepare and share documents securely from your Word or Google Docs toolbar! 🎉
Getting Started with DraftCheck Share 🚀
Ready to share documents with confidence? Follow these steps to use DraftCheck Share:
- Install DraftCheck 🛠️:
- For Microsoft Word: Download the add-in from the Microsoft Office Store. 📑
- For Google Docs: Install the extension from the Chrome Web Store. 🌍
- Open Your Document 📄: Launch Microsoft Word or Google Docs and open the document you want to share.
- Access DraftCheck Share ⚙️: Click the DraftCheck icon in the Word toolbar or Google Docs toolbar (via the Chrome extension) to open the interface.
- Select Share Options ✅: Choose the cleanup functions you want (e.g., remove comments, accept redlines) and click to process the document.
- Share Safely 📤: Save or export the cleaned document, ready for secure sharing.
With its seamless integration into Word and Docs, DraftCheck Share makes secure document sharing a breeze for solo practitioners and large teams! 😊
Key Features of DraftCheck Share 🌟
DraftCheck Share is a metadata cleanup tool that removes hidden or sensitive data before sharing, protecting your reputation and confidentiality. Here’s what it does:
1. Remove All Comments 🗑️
Share eliminates all comments in your document, ensuring no internal notes or feedback are accidentally shared with clients or opposing parties.
2. Accept or Reject All Formatting Changes 🎨
Choose to accept or reject all formatting changes (e.g., font, spacing) to create a clean, professional document without lingering tracked edits.
3. Accept or Reject All Redlines ✏️
Resolve all redlines (tracked changes) by accepting or rejecting them, ensuring the shared document reflects only the final, intended content.
4. Remove Personal Information 🔒
Share strips personal information, such as:
- Author names
- Creation dates
- Modified dates
This prevents sensitive metadata from being exposed, safeguarding your privacy.
5. Remove Content from Headers and Footers 📑
Eliminate all content in headers and footers, such as confidential notes or draft markings, to ensure a polished final document.
6. Remove All Highlights 🌈
Share clears all highlights, removing temporary markers or annotations that could confuse recipients or reveal internal processes.
7. Unlock Password-Protected .docx Files 🔓
Share can unlock password-protected .docx files, allowing you to clean and share previously restricted documents without hassle.
DraftCheck Share cleans metadata directly in Word or Docs. 🌟
Why It Matters ⚖️
Hidden metadata, like comments or tracked changes, can lead to costly mistakes, as seen in high-profile cases like the US Supreme Court’s document leaks. DraftCheck Share ensures you only share what you intend, protecting your professionalism and confidentiality. 🛡️
Explore Legal Document Best Practices 📚
Tips for Maximizing DraftCheck Share 💡
- Customize Cleanup 🔧: Select only the cleanup functions you need (e.g., skip redline rejection if you want to keep changes).
- Save a Backup 💾: Save a copy of your original document before running Share to preserve metadata if needed.
- Unlock First 🔓: Use Share to unlock password-protected files before cleaning to streamline your workflow.
- Combine with Other Tools ✅: Pair Share with DraftCheck’s SmartDoc Suite or proofreading features for a fully polished document.
Why Use DraftCheck Share? 🏆
DraftCheck Share is an essential contract review software feature for professionals who prioritize security and professionalism. By removing hidden metadata and unlocking protected files, it ensures safe sharing with clients, colleagues, or courts. Key benefits include:
- Security 🔒: Protects sensitive metadata from unintended exposure.
- Efficiency ⏰: Cleans documents in seconds with a single click.
- Peace of Mind 😊: Avoids costly mistakes like those in high-profile leaks.
Whether you’re sharing a single contract or a complex legal filing, DraftCheck Share keeps your documents clean and professional! 💪
Get Started with DraftCheck Share Today 🚀
Ready to share documents worry-free? Install the DraftCheck Microsoft Word add-in or Google Chrome extension and try Share with a 30-day free trial 🎁. Visit DraftCheck.com for installation guides and explore our other tutorials on DraftCheck’s SmartDoc Suite and proofreading features.